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Subcontractor Invoice Templates

Get paid for doing specific tasks in your area of expertise by billing clients using the professional subcontractor invoice template by FreshBooks.

Download the Subcontractor Invoice Template

Subcontractors spend a lot of time moving from job to job, whether itā€™s electrical work, supervising a construction job, or carpentry. When work moves fast, you deserve to get paid faster. Send tailored subcontractor invoices to all small businesses and independent contractors you work with and cross getting paid off your to-do list.

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Subcontractor Invoice Template

From installing HVAC systems to a variety of construction jobs, you do a lot. Clearly list all the services you provide and hours worked when you bill your clients with a free invoice templates for subcontractors.

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Construction Invoice Template

Costs for building materials and hours spent on the job add up quickly. Set your payment terms and create custom invoices for each project you work on by filling out a construction invoice template.

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Contractor Invoice Template

Create professional invoices with a customizable contractor invoice template that clearly outlines the services you provide, whether it’s home improvement, plumbing, or IT services.

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VAT Invoice Template

VAT-registered subcontractors can include VAT on their invoices by using a free VAT invoice template that includes areas to record specific tax information.

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Service Invoice Template

Service invoice templates let service providers bill clients for the services rendered. Help streamline your invoicing process with a template that can be customised to suit the different types of services needed by the businesses you work with.

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CIS Subcontractor Invoice Template

Subcontractors are required to submit invoices that comply with CIS regulations. Use a CIS subcontractor invoice template to ensure you include the amount of CIS deduction made by the contractor and the net amount due to the subcontractor after deductions.

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Free Invoice Generator 

Using a template to invoice for the services you provide as a subcontractor is a great way to save time, but you don’t have to download templates in order to send them to your clients. The Free Invoice Generator by FreshBooks allows you to create and send professional invoices online from start to finish.

More Invoice Templates by Industry 

Whether you’re a subcontractor who works in construction, graphic design, software development, web design, or marketing services, there will always be other business owners whom you work alongside. If a standard invoice doesn’t quite fit, take a look at our selection of niche invoice templates below.

Still not seeing what you’re looking for? Check out the invoice template gallery for even more industry-specific options.

Plumbing Invoice Template

Thereā€™s a lot that goes into plumbing jobs, like drain clearing and pipe fitting ā€” not to mention installations and repairs. Get paid for your hard work with a free downloadable plumbing invoice template that makes billing simple.

More Plumbing Invoice Template

Roofing Invoice Template

Roofing invoices help contractors bill for specific details related to roofing projects and ensure that all essential information is included for accurate billing, whether youā€™re working on a large-scale commercial client or a small residential job.

More Roofing Invoice Template

Painting Invoice Template

Create individual invoices for deck staining and exterior or interior paint jobs. Painting invoices lets you add a personal touch with customizable spots to include your businessā€™s logo and other important information.

More Painting Invoice Template

Landscaping Invoice Template

Handle your next lawn treatment or snow removal job with landscaping invoice templates that streamline your billing process and keep information transparent for you and your clients.

 More Landscaping Invoice Template

Handyman Invoice Template

A good handyman is hard to find. Use a professional handyman invoice template and get paid quickly for the services you provide, like building, maintenance, repairs, and more.

More Handyman Invoice Template

House Cleaning Invoice Template

Your job is to keep things clean, and invoicing shouldnā€™t be any different. Create easy-to-read invoices and simplify the billing process for your clients with customisable house cleaning invoice templates.

More House Cleaning Invoice Template

Real Estate Invoice Template

Bill clients for services like property sales, rentals, or consultations with a real estate invoice template that’s designed for real estate professionals.

More Real Estate Invoice Template

Electrician Invoice Template

With sections for labour costs and materials like wiring and safety equipment, electrician invoice templates make it easy to create detailed and professional electrical invoices in minutes.

More Electrician Invoice Template

Carpet Cleaning Invoice Template

Provide clients with a detailed list of services rendered, costs for cleaning materials and labour hours, and clearly defined payment terms with a carpet cleaning invoice.

More Carpet Cleaning Invoice Template

HVAC Invoice Template

Outline the costs for your labour, replacement parts, and refrigerants with a downloadable HVAC invoice template thatā€™s perfect for maintenance or repairs.

More HVAC Invoice Template

Subcontractor Invoice Template vs. FreshBooks

Free templates are great for one-time jobs, but if you have a repeat customer base, consider FreshBooks. Our business invoicing software lets you set up recurring payments, allows clients to pay online, and lets you edit your invoices on your mobile device.

Subcontractor Invoice Template

VS

FreshBooks

Features

Subcontractor Invoice Templates

Flexible invoice templates

Printable formats

Email invoices at no cost

Accept payments on invoices

Schedule invoices

Automate payment reminders and late fees

Manage paid and outstanding invoices

Set up deposits for projects

Add discounts and credits to invoices

Automate recurring subscription invoices

Create and send invoices via mobile devices

Access your invoices FOREVER on the cloud šŸ”„

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Subcontractor Invoicing 101: Helpful Resource for Your Business

Generating free subcontractor invoice templates is only one way FreshBooks is helping subcontractors. We also provide free online resources to help you manage and promote your subcontracting services.


Freelancers Hiring Freelancers: How to Use Subcontractors to Grow Your Business


How to Invoice as a Contractor: Simple Guide to Invoicing with Mistakes to Avoid

How to Invoice as a Contractor: 7 Tips To Avoid Contractor Invoicing Mistakes


How to Pay Contractors: 4 Best Ways To Pay Independent Contractors

How to Pay Contractors: 5 Ways To Pay Independent Contractors


What Are CIS Deductions? Meaning & Calculation

What Are CIS Deductions? Meaning & Calculation


8 Accounting Basics for Contractors and Construction Businesses

8 Accounting Basics for Contractors and Construction Businesses


Frequently Asked Questions

How do I create a subcontractor invoice?

To create a subcontractor invoice, start by opening a new document in processing software like Microsoft Word or by downloading a subcontractor invoice template. Then, add your business details at the top alongside your contact details and a unique invoice number.

Below that, list the services you provided with details like date, description, hours worked, and rate. Calculate the total cost by multiplying the hours by the rate for each service and add any applicable taxes. You can make this whole process fast and easy if you use invoicing tools by FreshBooks instead.

What is a subcontractor invoice?

A subcontractor invoice is a billing document created by a subcontractor to request payment for services or work completed. Although it is not a legally binding document, it is a valuable record for both the subcontractor’s and the client’s accounting purposes. Using the subcontractor invoice template by FreshBooks ensures that this record is clear and easy to read.

What should be included on a subcontractor invoice?

A subcontractor invoice should include:

  • Your business name
  • undefinedYour address
  • undefinedYour phone number
  • undefinedYour email
  • undefinedThe client’s name, address, and contact details
  • undefinedA unique invoice number and the invoice date for tracking purposes
  • undefinedThe services you provided, specifying the date(s), hours, and rate for each
  • undefinedTotal costs and any added taxes
  • undefinedAny additional notes if needed
  • undefinedPayment due date if needed

The subcontractor invoice template by FreshBooks lets you fill in all these details as necessary for each transaction.

What is a CIS invoice?

A CIS invoice is a specific type of invoice used in the UK construction sector to comply with CIS tax regulations. A CIS subcontractor invoice template should include standard information like subcontractor details, invoice number, and date, along with specific sections for CIS tax deductions. FreshBooks provides such a template and allows these deductions in our invoicing software.

Is CIS before or after VAT?

CIS deductions are applied before VAT is added to the invoice. First, you calculate the total cost of the services provided and then apply the CIS deduction to that amount. After that, you add VAT to your net amount. CIS only affects your labour element and has no impact on VAT.

Our subcontractor invoice templates leave room for both CIS and VAT amounts. You can also set up billing in FreshBooks to account for both CIS and VAT to make calculations easier.

How do I invoice VAT and CIS?

To invoice for VAT and CIS, simply add these amounts to your invoice template. You can fill them in on the subcontractor invoice template or add them yourself to your Google Docs, Sheets, or Microsoft Word invoice. This way, your client will be billed for CIS and VAT like any other amount they owe.

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